1. Who we are
Evidentia Systems provides software and consulting for traceable evidence pipelines, systematic reviews, and audit-ready systems. This policy describes how we handle your information when you use our website or get in touch with us.
2. Information we collect
We may collect information you give us directly, for example:
- Name and contact details when you use our contact form
- Email and any message content you send us
- Job title, organisation, or other details you choose to share
We may also collect technical data such as IP address, browser type, and pages visited, for security and to improve our site.
3. How we use your information
We use your information to respond to enquiries, provide our services, improve our website, and comply with legal obligations. We do not sell your personal data.
4. Legal basis and retention
We process your data on the basis of consent (e.g. when you contact us), contract (when we provide services), or legitimate interest (e.g. site security). We keep your information only as long as needed for those purposes or as required by law.
5. Sharing and transfers
We may share data with service providers (e.g. hosting, email) who act on our instructions. If we transfer data outside the UK or EEA, we ensure appropriate safeguards are in place.
6. Your rights
Depending on where you are, you may have the right to:
- Access or receive a copy of your personal data
- Correct or delete your data
- Object to or restrict certain processing
- Withdraw consent where processing is based on consent
- Lodge a complaint with a supervisory authority
To exercise these rights, contact us using the details on our website.
7. Security and cookies
We take reasonable steps to protect your data. Our website may use cookies or similar technologies for essential operation and analytics; you can adjust your browser settings to manage cookies.
8. Changes and contact
We may update this policy from time to time; the “Last updated” date at the top will change. For questions about this privacy policy or our practices, please contact us via the contact section on our website.